how to change outlook signature

Question

The method to change your Outlook signature depends on whether you're using the Outlook desktop application or the web version (Outlook.com).

Answer 1

Here's a guide for both:

Changing Signature in Outlook Desktop Application:

1. Open the Outlook desktop application.
2. Click on the "File" tab in the top left corner.
3. Navigate to "Options" in the left-hand menu.
4. In the Options window, select "Mail" from the subcategories.
5. Scroll down to the "Compose and reply" section.
6. Click on the "Signatures" button.

Here you'll see a list of your existing signatures (if any). You can:

• Create a new signature: Click "New" and enter your desired signature content. You can format the text using the formatting options provided (bold, italics, underline, etc.).
• Edit an existing signature: Select the signature you want to modify from the list and click "Edit." Make the necessary changes and save.
• Set a default signature: Choose the signature you want to be used by default for new emails and replies. Select the signature and check the box "Set as default signature."

Changing Signature in Outlook.com (Web Version):

1. Log in to your Outlook.com account through a web browser.
2. Click on the gear icon in the top right corner. This opens the Settings menu.
3. Select "View all Outlook settings" from the menu.
4. Choose "Mail" from the left-hand navigation pane.
5. Under "Compose and reply," click on "Signature."

Similar to the desktop version, you'll have options to:

• Create a new signature: Click on "+" and enter your desired content. You can format the text using the available options.
• Edit an existing signature: Click on the pencil icon next to the signature you want to modify. Make the edits and save.
• Set a default signature: Choose the signature you want to be used by default and select the radio button next to "For new messages" or "For replies and forwards" (or both).

Additional Tips:

• You can create different signatures for new emails and replies.
• You can insert images or links into your signature (desktop version only).
• Ensure your signature adheres to your organization's guidelines (if applicable).

I hope this helps you change your signature in Outlook!